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Payroll Tax in Pennsylvania | State & Native Taxes Overview

Payroll tax in Pennsylvania is notoriously tough, complicated, and overwhelming for brand new and veteran employers alike. And in the case of payroll, you most likely don’t need to waste time making preventable payroll errors.

To assist simplify PA employment tax, we’ve put collectively the next article to overview your employer tasks. And, we’ve supplied loads of assets you should use to get extra info. 

Patriot’s Full Service Payroll has Pennsylvania employers coated.

Bored with payroll consuming up your time? Take pleasure in correct tax calculations, tax deposits, and filings with Patriot Software program’s Full Service Payroll.

Federal employment tax overview 

Earlier than we get into Pennsylvania payroll taxes, let’s go over employment taxes on the federal stage. 

No matter what state you do enterprise in or have staff in, you’re accountable for withholding the next federal taxes from worker wages:

  • Federal earnings tax 
  • Social Safety tax (employers should additionally contribute an identical quantity)
  • Medicare tax (employers should additionally contribute an identical quantity)

However as you recognize, federal taxes aren’t the one taxes you withhold from worker paychecks. Most (however not all) states even have state earnings taxes, and plenty of have native earnings taxes. 

Pennsylvania is a state with each state and native earnings taxes. 

Payroll tax in Pennsylvania 

Do you know that Pennsylvania is residence to greater than a million small companies and a pair of.5 million staff? And with so many staff working within the state comes many employers working payroll. 

Once more, Pennsylvania has a state earnings tax employers should withhold from worker wages. And, the state has an area earned earnings tax (EIT) you’re accountable for, together with an area providers tax (LST) it’s possible you’ll be accountable for. The PA payroll tax charge for these native taxes varies by location. 

We’ll unravel the state PA payroll tax and native taxes under. 

Payroll tax in PA: Pennsylvania has state and local income taxes employers must calculate and withhold from employee wages.

Pennsylvania state earnings tax

State earnings tax (SIT) is a tax staff pay on their wages. As an employer, you’re accountable for calculating and withholding the tax out of your staff’ taxable wages. After withholding the tax, you need to remit it to the the Pennsylvania Division of Income

You have to withhold state earnings tax from an worker’s wages in the event that they’re a:

  • Resident worker who performs providers inside or outdoors Pennsylvania
  • Nonresident worker who performs providers in Pennsylvania 

So, what’s the PA payroll tax charge for state earnings tax withholding? The PA state employment tax charge is 3.07%


Earlier than you start working payroll for workers, register your corporation with the state to acquire a state earnings tax account. 

You possibly can register on-line by means of the PA On-line Enterprise Entity Registration (PA-100).

Tax remittance due dates 

How incessantly you might want to remit worker tax withholdings is determined by the quantity. Take a look at the next remittance schedule to search out your due dates:

Deposit Frequency Due Date Tax Withholding Quantity
Quarterly  The final day of April, July, October, and January Use this frequency in case your whole withholding is beneath $300 per quarter
Month-to-month fifteenth day of the next month Use this frequency in case your whole withholding is $300 – $999 per quarter
Semi-monthly Inside 3 banking days of the shut of the semi-monthly interval Use this frequency in case your whole withholding is $1,000 – $4,999.99 per quarter
Semi-weekly When you pay staff on a Wednesday, Thursday, or Friday: Wednesday following the pay date

When you pay staff on a Saturday, Sunday, Monday, or Tuesday: Friday following the pay date

Use this frequency in case your whole withholding is $5,000 or larger per quarter ($20,000 per yr)

pay PA tax

You possibly can file tax returns and pay withheld earnings tax utilizing one of many following strategies:

  1. On-line utilizing e-TIDES
  2. By cellphone utilizing TeleFile
  3. Third-party software program (e.g., Patriot Software program’s payroll)

For extra details about Pennsylvania state earnings tax withholding, try the state’s web site.

Pennsylvania native earnings taxes

The Pennsylvania Division of Group and Financial Improvement handles native earnings taxes. Employers with worksites in Pennsylvania are accountable for withholding and remitting Pennsylvania native earnings taxes. Worksites embrace factories, warehouses, branches, places of work, and residences of distant staff. 

Once more, PA has two native taxes:

  • Earned Earnings Tax (EIT): All staff working in Pennsylvania should pay an area earned earnings tax. 
  • Native Companies Tax (LST): This native tax solely applies to sure areas.

However earlier than we get into EIT and LST, let’s have a look at your common employer tasks concerning native earnings taxes.

Pennsylvania advises employers to take the next steps to find out their native earnings tax withholding necessities:

  1. Lookup PSD (political subdivision) codes and tax charges: The PSD is a 6-digit quantity that identifies location and helps decide your worker’s native tax charge. Use Pennsylvania’s Deal with Search Software to lookup PSD codes and EIT and LST charges. Be sure you save the report on your information. Use this report info that will help you full varieties within the subsequent step.
  2. Full varieties: 
    1. Fill out the Residency Certification Type for every worker. Save a duplicate of every kind on your information. 
    2. Register your corporation on-line with the right native company or utilizing the Employer Registration for Native Earned Earnings Tax Withholding kind to acquire your native tax ID quantity. 

Earned earnings tax

As a Pennsylvania employer, you need to use every worker’s accomplished Residency Certification Type to find out their EIT charge. The way you do that is determined by whether or not the worker:

  • Lives and works in PA: Evaluate the “Whole Resident EIT Charge” (the municipality the place the worker lives) to the “Work Location Non-Resident EIT Charge” (the place the worker works). Withhold the upper of the 2. 
  • Works in PA however lives outdoors of PA: Out-of-state resident staff are topic to the “Work Location Non-Resident EIT Charge.”

You have to file and remit withheld taxes inside 30 days of the top of every calendar quarter. Don’t observe this deadline if in case you have a number of worksites and have elected to remit to a single tax collector (you need to file and remit month-to-month). 

Not a Pennsylvania employer? You probably have an worker who lives in PA however works in one other state, you aren’t accountable for finishing the Residency Certification Type. You possibly can, nevertheless, withhold the worker’s “Whole Resident EIT Charge” as a courtesy. When you resolve to not, let the worker know (they’ll have to deal with this on their very own).

For extra info on earned earnings tax, try the state’s web site.

Native providers tax

You probably have worksites inside an LST taxing jurisdiction, you need to deduct the tax from staff on the web site of employment. 

Use the Official Tax Register to find out if the tax is listed in your space. Don’t see your municipality’s and/or college district’s tax charges? You aren’t required to withhold the LST.

You have to file and remit withheld taxes inside 30 days of the top of every calendar quarter. You probably have each a municipal and faculty tax, and if the mixed tax charge exceeds $10, withhold it collectively and remit to the municipality. 

Not all staff are topic to LST withholding. Typically, staff whose whole earned earnings is decrease than $12,000 are exempt if the LST exceeds $10. Don’t withhold native providers tax for the yr from an worker’s wages if they provide you an upfront exemption kind. Nevertheless, you need to restart withholding the tax in case your locality tells you to, the worker tells you they’re not eligible, or if you happen to pay the worker greater than $12,000 for the yr. 

For extra info on native providers tax, try the state’s web site

Don’t let handbook payroll tax calculations sluggish you down. Patriot’s payroll software program ensures correct tax calculations. Need us to deal with your federal, state, and native tax filings and remittance, too? Join our Full Service Payroll. Get your free trial of both product at the moment! 

This isn’t supposed as authorized recommendation; for extra info, please click on right here.



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